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If your Residence Card (在留カード / Zairyu Card) or Period of Stay is about to expire, here's a step-by-step guide to renewing it in Japan.

Step 1: Check your expiration date

Look at your Residence Card and check the Period of Stay (在留期間) expiration date.

Most visa holders can apply up to 3 months before the expiration date.

Permanent Residents renewing only their physical Residence Card can generally apply 2 months before the card expires.

Step 2: Prepare the required documents

The required documents vary depending on your visa status (Engineer, Student, Spouse, etc.), but typically include :

✅ Completed application form (Extension of Period of Stay)

✅ Current Residence Card

✅ Passport

✅ One passport-sized photo (4 cm × 3 cm)

✅ Documents supporting your current status, such as :

• Employment Certificate

• Certificate of Employment

• Tax Certificate (住民税課税証明書)

• Tax Payment Certificate (納税証明書)

• Proof of salary

• Student Certificate (for students)

• Marriage Certificate (for spouse visas), if applicable

Immigration may request additional documents depending on your case.

Step 3: Submit your application

Submit your application to the Regional Immigration Services Bureau that has jurisdiction over your registered address.

You can :

• Apply in person

• Have an authorized representative apply for you (in eligible cases)

• Apply online if you qualify under the Immigration Services Agency's online application system.

Step 4: Pay the fee

If your application is approved :

Payment is made using a Revenue Stamp (収入印紙).

Step 5: Wait for processing

Typical processing time :

• 2 weeks to 1 month

You'll receive a postcard or notification once your new Residence Card is ready for collection.

Step 6: Pick up your new Residence Card

Bring :

• Your passport

• Current Residence Card

• Notification postcard (if provided)

Your old card will be exchanged for the new one.

If your visa expires while waiting

As long as you submitted your renewal application before the expiration date, you may remain in Japan under the special period (特例期間) while your application is being processed.

Tips for a smooth renewal

• Apply as early as possible (within the 3-month application window).

• Ensure your taxes and pension payments are up to date.

• Report any changes to your employer, address, or marital status before applying.

• Bring both originals and copies of important documents.

Official website

For the latest forms and visa-specific document requirements, visit the Immigration Services Agency of Japan :

https://www.moj.go.jp/isa

Note : This article is intended for general information only. Regulations and procedures in Japan and the Philippines may change. Please verify the latest information with the appropriate government agency or official institution before taking action.